# Key Use Cases

# Outpatient Physician Workflow: Patient Search and Consultation Management

## 1. Purpose of the Scenario

This scenario describes the full workflow of an outpatient physician:

* patient search
* opening the medical record
* working with consultations
* filling in and signing a consultation

---

## 2. System Login

### Preconditions

* The user is authenticated under an outpatient physician account

### Result

Main system workspace is displayed.

---

# 3. Patient Search

---

## 3.1 Fast Search

**Action:**
Enter patient data in the **Fast Search** panel:

* Ambulatory card number
* Case number
* Last name / First name / Middle name
* Date of birth (`dd.mm.yyyy`)
* Document

**Expected result:**
System displays matching patients in the results table.

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779461371291.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779461371291.png)
📷 **Figure 1 — Fast Search panel with available search fields**

---

## 3.2 Search Results

**Action:**
Review the search results table.

**Expected result:**
A list of patients is displayed with the following columns:

* Time
* Code
* Full name
* Date of birth
* Attachment
* Residential address
* Registration address
* Additional information
* Doctor

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779461389262.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779461389262.png)
📷 **Figure 2 — Patient search results table with highlighted row**

---

## 3.3 No Results Scenario

**Action:**
Perform a search with no matching patients.

**Expected result:**
System displays message:

**Data not found**

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779461415351.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779461415351.png)**Screenshot:**
📷 **Figure 3 — Empty search result state (Data not found message)**

---

# 4. Opening the Medical Record

---

## 4.1 Open Patient Record

**Action:**
Double-click a patient row in the search results.

**Expected result:**
Patient medical record opens.

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779461455806.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779461455806.png)
📷 **Figure 4 — Medical record header with patient context**

---

## 4.2 Medical Record Header


The top section of the medical record displays patient information:

* Patient full name
* Date of birth and age
* Ambulatory case number
* Patient search context (Search patient / from / by)

This section also includes a built-in patient search functionality with filters (similar to Fast Search), allowing quick switching between patients without leaving the medical record.

Additionally, a **Reg.cart** button is available, which opens the patient’s registration card. This section is described separately.

**Expected result:**
The user can view the current patient context, search for another patient, or open the registration card.

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779461495860.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779461495860.png)
📷 **Figure 5 — Medical record header (patient identification block)**

---

# 5. Medical Record Structure

Available tabs:

* Consultations
* Radiological Diagnostics
* Laboratory investigations
* Dentistry
* Referrals
* Medical history
* Visits
* Other

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779461712004.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779461712004.png)

📷 **Figure 6 — Medical record tab navigation panel**

---

## 5.1 Tab Actions

Each tab supports:

* Print
* Create
* Create based on
* Edit

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779461756979.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779461756979.png)

📷 **Figure 7 — Tab action toolbar (Print / Create / Edit)**

---

# 6. Consultations Section

---

## 6.1 Consultation List View

**Action:**
Open **Consultations** tab.

**Expected result:**
List of consultations is displayed.

Displayed fields:

* Consultation number
* Consultation date
* Payment type
* Doctor name
* Specialty
* Service name
* Visit / illness
* ICD-10 diagnosis
* Signed status

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779461830144.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779461830144.png)

📷 **Figure 8 — Consultations list with multiple records**

---

## 6.2 No Previous Versions Rule

**System limitation:**

* Only the latest version of consultation is stored

---

## 6.3 Open Consultation

**Action:**
Double-click a consultation row.

**Expected result:**
Consultation form opens.

**Screenshot:**
📷 **Figure 9 — Consultation form opened (overview layout)**

---

# 7. Consultation Form

---

## 7.1 General Purpose

Used for:

* filling medical data
* ordering services and referrals
* diagnosis creation
* signing consultation

---

## 7.2 Action Panel

Buttons:

* Save
* Save the template
* Upload a template
* Sign
* Print
* Close

**Screenshot:**
📷 **Figure 10 — Consultation action panel (Save / Sign / Print)**

---

## 7.3 Saving

**Action:**
Click Save.

**Expected result:**
Consultation is saved as draft.

**Screenshot:**
📷 **Figure 11 — Saved consultation state indicator**

---

## 7.4 Signing Rules

**Action:**
Click Sign.

**System rule:**
All mandatory fields (highlighted in yellow) must be filled.

**Expected result:**

* If valid → consultation is signed
* If invalid → signing is blocked

**Screenshot:**
📷 **Figure 12 — Mandatory fields highlighted in yellow + Sign validation**

---

## 7.5 Editing Rules

* Users with sufficient permissions can edit consultations
* Regular users may have read-only access

**Screenshot:**
📷 **Figure 13 — Read-only vs editable consultation state**

---

## 7.6 Clinical Sections Overview

Sections include:

* General information
* Clinical data
* Diagnosis
* Conclusion
* Statistical information

**Screenshot:**
📷 **Figure 14 — Consultation form sections overview**

---

## 7.7 Bottom Panel

Contains:

* system version
* doctor info
* specialty
* Download Manual
* Print
* Exit

**Screenshot:**
📷 **Figure 15 — Bottom system panel with Exit button**

---

## 7.8 Completing Work

**Action:**
Save and/or sign consultation, then exit system.

**Expected result:**
Session is safely closed.

---

**Screenshot:**
📷 **Figure 16 — Exit button location in consultation form**

# For the Clinic Operator (Administrator)

# Registering a New Patient

#### 1. Go to the "Registry" tab →
#### 2. "New Patient" →

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779981279879.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779981279879.png)

#### 3. Fill in mandatory fields (marked with an asterisk):
      - Surname
      - Name
      - Date of Birth
      - Sex
      - Place of Birth
      - Villager

   [![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779981396861.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779981396861.png)
#### 4. "Save"

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1779981801008.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1779981801008.png)

#### 5. Expected: "Saved succsessfully"

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780035266437.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780035266437.png)

## Try:

[![RegCart](https://jordan.reception.vistamed.ru/#/fileCabinet)]

`drHouse`
`171287`

# Patient Appointment Booking Instruction

#### 1. Accessing the "Schedule" Section
*   **Action:** Click the first icon in the top-left menu (depicting a **doctor and a patient**).
*   **Goal:** To open the **Appointment log**.
  
   [![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780051197042.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780051197042.png)


#### 2. Finding a Suitable Slot (Filtering)
Use the filter panel at the top to find available time:
*   **Calendar:** Enter a specific date (e.g., `29.05.2026`) or a date range.
*   **Number Type:** Select the category: *Initially*, *Repeatedly*, or *Stationary*.
*   **Admission Status:** Filter by status (e.g., *Initially*, *Repeated*, *Paid*, *A confirmed record*).
*   **Doctor and Speciality Search:**
    *   Enter the physician's name in the **Doctor** field.
    *   Specify the field in the **Speciality** field.
*   **Services and Address:** Use these fields to narrow down the clinic location and specific service.
*   **Availability:** Click the **Available** button to filter out busy slots.

  [![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780051324049.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780051324049.png)

#### 3. Completing the Booking
*   **Selecting a Slot:** Double-click the desired slot in the list.
  
  [![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780051449105.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780051449105.png)
*   **Filling Details in the "Record" Window:**
    *   **Patient:** Start typing the name. If empty, the system displays a red warning: *Patient not specified*.
    *   **Phone Number:** Enter the contact information.
    *   **Admission Status:** Confirm the visit type from the dropdown list.
      
[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780051484688.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780051484688.png)
*   **Finalizing:** Click the **Save and close** button at the bottom.

# Patient Search Instruction (Card Index)

#### 1. Accessing the "Card Index" Section
*   **Action:** Click the second icon in the top-left menu (depicting **three silhouettes**).
*   **Goal:** To open the patient database (**Card index**).

  [![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780062630738.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780062630738.png)

#### 2. Fast Search and Smart Suggestions
Use the primary filter row for quick identification. The **Patient** field features an intelligent suggestion tool:
*   **Smart Matching (Patient):** As you type a name, a dropdown list appears with potential matches, showing the **full name and date of birth** for each person.
    *   *Benefit:* This allows for immediate identification of the correct patient, even among those with similar names.
    *   *Action:* Selecting a patient from this list automatically populates the search criteria.

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780066009602.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780066009602.png)

*   
*   **Other Identifiers:** You can also search by **№ Outpat. card** or **Unique ID**.

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780062696577.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780062696577.png)


#### 3. Detailed Search (Advanced Filters)
To expand the full list of criteria, click the **blue arrow** next to the **Clear** button.

**Advanced Filter Fields:**
*   **Personal Data:** Date of Birth, Contact, Place of work.
*   **Insurance:** Policy, VHI.
*   **Statuses:** Registered, Died, Active, Registered based on diagnosis.


**"Upcoming Reception" Section:**
Find patients based on scheduled visits (Date, Time, Speciality, Doctor, Comments).

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780062780366.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780062780366.png)



#### 4. Executing the Search and Opening the Record
*   **Action:** Click the green **Find** button after selecting a patient from suggestions or filling in filters.
*   **Result:** Double-click the patient's row in the search results to open their electronic medical record (EMR).

[![](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/scaled-1680-/image-1780066072367.png)](https://wiki.vistamed.ru/uploads/images/gallery/2026-05/image-1780066072367.png)

# For the Outpatient Physician

# Search & Identification

Use the "Fast Search" panel to find a patient and double-click to open their record
.

# Conducting a Consultation

Open the "Consultations" tab → "Create" → Fill in clinical data
.

# Signing

Click "Sign" once all yellow mandatory fields are filled; this locks the document for further editing

# For the Inpatient Physician

# History of Illness

Create a "Medical History" document within the patient's record
.

# Surgery

File an "Operation Protocol" either from the right panel or within the "Operations" section of the Medical History
.

# Discharge

Generate a "Discharge Summary" to finalize the clinical case