Key Use Cases

Outpatient Physician Workflow: Patient Search and Consultation Management
1. Purpose of the Scenario 
 This scenario describes the full workflow of an outpatient physician: 
 
 patient search 
 opening the medical record 
 working with consultations 
 filling in and signing a consultation 
 
 
 2. System Login 
 Preconditions 
 
 The user is authenticated under an outpatient physician account 
 
 Result 
 Main system workspace is displayed. 
 
 3. Patient Search 
 
 3.1 Fast Search 
 Action: 
Enter patient data in the Fast Search panel: 
 
 Ambulatory card number 
 Case number 
 Last name / First name / Middle name 
 Date of birth ( dd.mm.yyyy ) 
 Document 
 
 Expected result: 
System displays matching patients in the results table. 
 
📷 Figure 1 — Fast Search panel with available search fields 
 
 3.2 Search Results 
 Action: 
Review the search results table. 
 Expected result: 
A list of patients is displayed with the following columns: 
 
 Time 
 Code 
 Full name 
 Date of birth 
 Attachment 
 Residential address 
 Registration address 
 Additional information 
 Doctor 
 
 
📷 Figure 2 — Patient search results table with highlighted row 
 
 3.3 No Results Scenario 
 Action: 
Perform a search with no matching patients. 
 Expected result: 
System displays message: 
 Data not found 
 Screenshot: 
📷 Figure 3 — Empty search result state (Data not found message) 
 
 4. Opening the Medical Record 
 
 4.1 Open Patient Record 
 Action: 
Double-click a patient row in the search results. 
 Expected result: 
Patient medical record opens. 
 
📷 Figure 4 — Medical record header with patient context 
 
 4.2 Medical Record Header 
 The top section of the medical record displays patient information: 
 
 Patient full name 
 Date of birth and age 
 Ambulatory case number 
 Patient search context (Search patient / from / by) 
 
 This section also includes a built-in patient search functionality with filters (similar to Fast Search), allowing quick switching between patients without leaving the medical record. 
 Additionally, a Reg.cart button is available, which opens the patient’s registration card. This section is described separately. 
 Expected result: 
The user can view the current patient context, search for another patient, or open the registration card. 
 
📷 Figure 5 — Medical record header (patient identification block) 
 
 5. Medical Record Structure 
 Available tabs: 
 
 Consultations 
 Radiological Diagnostics 
 Laboratory investigations 
 Dentistry 
 Referrals 
 Medical history 
 Visits 
 Other 
 
 
 📷 Figure 6 — Medical record tab navigation panel 
 
 5.1 Tab Actions 
 Each tab supports: 
 
 Print 
 Create 
 Create based on 
 Edit 
 
 
 📷 Figure 7 — Tab action toolbar (Print / Create / Edit) 
 
 6. Consultations Section 
 
 6.1 Consultation List View 
 Action: 
Open Consultations tab. 
 Expected result: 
List of consultations is displayed. 
 Displayed fields: 
 
 Consultation number 
 Consultation date 
 Payment type 
 Doctor name 
 Specialty 
 Service name 
 Visit / illness 
 ICD-10 diagnosis 
 Signed status 
 
 
 📷 Figure 8 — Consultations list with multiple records 
 
 6.2 No Previous Versions Rule 
 System limitation: 
 
 Only the latest version of consultation is stored 
 
 
 6.3 Open Consultation 
 Action: 
Double-click a consultation row. 
 Expected result: 
Consultation form opens. 
 Screenshot: 
📷 Figure 9 — Consultation form opened (overview layout) 
 
 7. Consultation Form 
 
 7.1 General Purpose 
 Used for: 
 
 filling medical data 
 ordering services and referrals 
 diagnosis creation 
 signing consultation 
 
 
 7.2 Action Panel 
 Buttons: 
 
 Save 
 Save the template 
 Upload a template 
 Sign 
 Print 
 Close 
 
 Screenshot: 
📷 Figure 10 — Consultation action panel (Save / Sign / Print) 
 
 7.3 Saving 
 Action: 
Click Save. 
 Expected result: 
Consultation is saved as draft. 
 Screenshot: 
📷 Figure 11 — Saved consultation state indicator 
 
 7.4 Signing Rules 
 Action: 
Click Sign. 
 System rule: 
All mandatory fields (highlighted in yellow) must be filled. 
 Expected result: 
 
 If valid → consultation is signed 
 If invalid → signing is blocked 
 
 Screenshot: 
📷 Figure 12 — Mandatory fields highlighted in yellow + Sign validation 
 
 7.5 Editing Rules 
 
 Users with sufficient permissions can edit consultations 
 Regular users may have read-only access 
 
 Screenshot: 
📷 Figure 13 — Read-only vs editable consultation state 
 
 7.6 Clinical Sections Overview 
 Sections include: 
 
 General information 
 Clinical data 
 Diagnosis 
 Conclusion 
 Statistical information 
 
 Screenshot: 
📷 Figure 14 — Consultation form sections overview 
 
 7.7 Bottom Panel 
 Contains: 
 
 system version 
 doctor info 
 specialty 
 Download Manual 
 Print 
 Exit 
 
 Screenshot: 
📷 Figure 15 — Bottom system panel with Exit button 
 
 7.8 Completing Work 
 Action: 
Save and/or sign consultation, then exit system. 
 Expected result: 
Session is safely closed. 
 
 Screenshot: 
📷 Figure 16 — Exit button location in consultation form

For the Clinic Operator (Administrator)

Registering a New Patient
1. Go to the "Registry" tab → 
 2. "New Patient" → 
 
 3. Fill in mandatory fields (marked with an asterisk): 
 - Surname
 - Name
 - Date of Birth
 - Sex
 - Place of Birth
 - Villager
 
 
 4. "Save" 
 
 5. Expected: "Saved succsessfully" 
 
 Try: 
 [ ] 
 drHouse 
 171287

Patient Appointment Booking Instruction
1. Accessing the "Schedule" Section 
 
 Action: Click the first icon in the top-left menu (depicting a doctor and a patient ). 
 Goal: To open the Appointment log . 
 
 
 2. Finding a Suitable Slot (Filtering) 
 Use the filter panel at the top to find available time: 
 
 Calendar: Enter a specific date (e.g., 29.05.2026 ) or a date range. 
 Number Type: Select the category: Initially , Repeatedly , or Stationary . 
 Admission Status: Filter by status (e.g., Initially , Repeated , Paid , A confirmed record ). 
 Doctor and Speciality Search: 
 
 Enter the physician's name in the Doctor field. 
 Specify the field in the Speciality field. 
 
 
 Services and Address: Use these fields to narrow down the clinic location and specific service. 
 Availability: Click the Available button to filter out busy slots. 
 
 
 3. Completing the Booking 
 
 Selecting a Slot: Double-click the desired slot in the list. 
 
 
 
 Filling Details in the "Record" Window: 
 
 Patient: Start typing the name. If empty, the system displays a red warning: Patient not specified . 
 Phone Number: Enter the contact information. 
 Admission Status: Confirm the visit type from the dropdown list. 
 
 
 
 
 
 Finalizing: Click the Save and close button at the bottom.

Patient Search Instruction (Card Index)
1. Accessing the "Card Index" Section 
 
 Action: Click the second icon in the top-left menu (depicting three silhouettes ). 
 Goal: To open the patient database ( Card index ). 
 
 
 2. Fast Search and Smart Suggestions 
 Use the primary filter row for quick identification. The Patient field features an intelligent suggestion tool: 
 
 Smart Matching (Patient): As you type a name, a dropdown list appears with potential matches, showing the full name and date of birth for each person.
 
 Benefit: This allows for immediate identification of the correct patient, even among those with similar names. 
 Action: Selecting a patient from this list automatically populates the search criteria. 
 
 
 
 
 
 
 Other Identifiers: You can also search by № Outpat. card or Unique ID . 
 
 
 3. Detailed Search (Advanced Filters) 
 To expand the full list of criteria, click the blue arrow next to the Clear button. 
 Advanced Filter Fields: 
 
 Personal Data: Date of Birth, Contact, Place of work. 
 Insurance: Policy, VHI. 
 Statuses: Registered, Died, Active, Registered based on diagnosis. 
 
 "Upcoming Reception" Section: 
Find patients based on scheduled visits (Date, Time, Speciality, Doctor, Comments). 
 
 4. Executing the Search and Opening the Record 
 
 Action: Click the green Find button after selecting a patient from suggestions or filling in filters. 
 Result: Double-click the patient's row in the search results to open their electronic medical record (EMR).

For the Outpatient Physician

Search & Identification
Use the "Fast Search" panel to find a patient and double-click to open their record
.

Conducting a Consultation
Open the "Consultations" tab → "Create" → Fill in clinical data
.

Signing
Click "Sign" once all yellow mandatory fields are filled; this locks the document for further editing

For the Inpatient Physician

History of Illness
Create a "Medical History" document within the patient's record
.

Surgery
File an "Operation Protocol" either from the right panel or within the "Operations" section of the Medical History
.

Discharge
Generate a "Discharge Summary" to finalize the clinical case