Outpatient Physician Workflow: Patient Search and Consultation Management

1. Purpose of the Scenario 
 This scenario describes the full workflow of an outpatient physician: 
 
 patient search 
 opening the medical record 
 working with consultations 
 filling in and signing a consultation 
 
 
 2. System Login 
 Preconditions 
 
 The user is authenticated under an outpatient physician account 
 
 Result 
 Main system workspace is displayed. 
 
 3. Patient Search 
 
 3.1 Fast Search 
 Action: 
Enter patient data in the Fast Search panel: 
 
 Ambulatory card number 
 Case number 
 Last name / First name / Middle name 
 Date of birth ( dd.mm.yyyy ) 
 Document 
 
 Expected result: 
System displays matching patients in the results table. 
 
📷 Figure 1 — Fast Search panel with available search fields 
 
 3.2 Search Results 
 Action: 
Review the search results table. 
 Expected result: 
A list of patients is displayed with the following columns: 
 
 Time 
 Code 
 Full name 
 Date of birth 
 Attachment 
 Residential address 
 Registration address 
 Additional information 
 Doctor 
 
 
📷 Figure 2 — Patient search results table with highlighted row 
 
 3.3 No Results Scenario 
 Action: 
Perform a search with no matching patients. 
 Expected result: 
System displays message: 
 Data not found 
 Screenshot: 
📷 Figure 3 — Empty search result state (Data not found message) 
 
 4. Opening the Medical Record 
 
 4.1 Open Patient Record 
 Action: 
Double-click a patient row in the search results. 
 Expected result: 
Patient medical record opens. 
 
📷 Figure 4 — Medical record header with patient context 
 
 4.2 Medical Record Header 
 The top section of the medical record displays patient information: 
 
 Patient full name 
 Date of birth and age 
 Ambulatory case number 
 Patient search context (Search patient / from / by) 
 
 This section also includes a built-in patient search functionality with filters (similar to Fast Search), allowing quick switching between patients without leaving the medical record. 
 Additionally, a Reg.cart button is available, which opens the patient’s registration card. This section is described separately. 
 Expected result: 
The user can view the current patient context, search for another patient, or open the registration card. 
 
📷 Figure 5 — Medical record header (patient identification block) 
 
 5. Medical Record Structure 
 Available tabs: 
 
 Consultations 
 Radiological Diagnostics 
 Laboratory investigations 
 Dentistry 
 Referrals 
 Medical history 
 Visits 
 Other 
 
 
 📷 Figure 6 — Medical record tab navigation panel 
 
 5.1 Tab Actions 
 Each tab supports: 
 
 Print 
 Create 
 Create based on 
 Edit 
 
 
 📷 Figure 7 — Tab action toolbar (Print / Create / Edit) 
 
 6. Consultations Section 
 
 6.1 Consultation List View 
 Action: 
Open Consultations tab. 
 Expected result: 
List of consultations is displayed. 
 Displayed fields: 
 
 Consultation number 
 Consultation date 
 Payment type 
 Doctor name 
 Specialty 
 Service name 
 Visit / illness 
 ICD-10 diagnosis 
 Signed status 
 
 
 📷 Figure 8 — Consultations list with multiple records 
 
 6.2 No Previous Versions Rule 
 System limitation: 
 
 Only the latest version of consultation is stored 
 
 
 6.3 Open Consultation 
 Action: 
Double-click a consultation row. 
 Expected result: 
Consultation form opens. 
 Screenshot: 
📷 Figure 9 — Consultation form opened (overview layout) 
 
 7. Consultation Form 
 
 7.1 General Purpose 
 Used for: 
 
 filling medical data 
 ordering services and referrals 
 diagnosis creation 
 signing consultation 
 
 
 7.2 Action Panel 
 Buttons: 
 
 Save 
 Save the template 
 Upload a template 
 Sign 
 Print 
 Close 
 
 Screenshot: 
📷 Figure 10 — Consultation action panel (Save / Sign / Print) 
 
 7.3 Saving 
 Action: 
Click Save. 
 Expected result: 
Consultation is saved as draft. 
 Screenshot: 
📷 Figure 11 — Saved consultation state indicator 
 
 7.4 Signing Rules 
 Action: 
Click Sign. 
 System rule: 
All mandatory fields (highlighted in yellow) must be filled. 
 Expected result: 
 
 If valid → consultation is signed 
 If invalid → signing is blocked 
 
 Screenshot: 
📷 Figure 12 — Mandatory fields highlighted in yellow + Sign validation 
 
 7.5 Editing Rules 
 
 Users with sufficient permissions can edit consultations 
 Regular users may have read-only access 
 
 Screenshot: 
📷 Figure 13 — Read-only vs editable consultation state 
 
 7.6 Clinical Sections Overview 
 Sections include: 
 
 General information 
 Clinical data 
 Diagnosis 
 Conclusion 
 Statistical information 
 
 Screenshot: 
📷 Figure 14 — Consultation form sections overview 
 
 7.7 Bottom Panel 
 Contains: 
 
 system version 
 doctor info 
 specialty 
 Download Manual 
 Print 
 Exit 
 
 Screenshot: 
📷 Figure 15 — Bottom system panel with Exit button 
 
 7.8 Completing Work 
 Action: 
Save and/or sign consultation, then exit system. 
 Expected result: 
Session is safely closed. 
 
 Screenshot: 
📷 Figure 16 — Exit button location in consultation form