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Outpatient Physician Workflow: Patient Search and Consultation Management

1. Purpose of the Scenario

This scenario describes the full workflow of an outpatient physician:

  • patient search
  • opening the medical record
  • working with consultations
  • filling in and signing a consultation

2. System Login

Preconditions

  • The user is authenticated under an outpatient physician account

Result

Main system workspace is displayed.

3. Patient Search

Action: Enter patient data in the Fast Search panel:

  • Ambulatory card number
  • Case number
  • Last name / First name / Middle name
  • Date of birth (dd.mm.yyyy)
  • Document

Expected result: System displays matching patients in the results table.

📷 Figure 1 — Fast Search panel with available search fields

3.2 Search Results

Action: Review the search results table.

Expected result: A list of patients is displayed with the following columns:

  • Time
  • Code
  • Full name
  • Date of birth
  • Attachment
  • Residential address
  • Registration address
  • Additional information
  • Doctor

📷 Figure 2 — Patient search results table with highlighted row

3.3 No Results Scenario

Action: Perform a search with no matching patients.

Expected result: System displays message:

Data not found

Screenshot: 📷 Figure 3 — Empty search result state (Data not found message)

4. Opening the Medical Record

4.1 Open Patient Record

Action: Double-click a patient row in the search results.

Expected result: Patient medical record opens.

📷 Figure 4 — Medical record header with patient context

4.2 Medical Record Header

The top section of the medical record displays patient information:

  • Patient full name
  • Date of birth and age
  • Ambulatory case number
  • Patient search context (Search patient / from / by)

This section also includes a built-in patient search functionality with filters (similar to Fast Search), allowing quick switching between patients without leaving the medical record.

Additionally, a Reg.cart button is available, which opens the patient’s registration card. This section is described separately.

Expected result: The user can view the current patient context, search for another patient, or open the registration card.

📷 Figure 5 — Medical record header (patient identification block)

5. Medical Record Structure

Available tabs:

  • Consultations
  • Radiological Diagnostics
  • Laboratory investigations
  • Dentistry
  • Referrals
  • Medical history
  • Visits
  • Other

📷 Figure 6 — Medical record tab navigation panel

5.1 Tab Actions

Each tab supports:

  • Print
  • Create
  • Create based on
  • Edit

📷 Figure 7 — Tab action toolbar (Print / Create / Edit)

6. Consultations Section

6.1 Consultation List View

Action: Open Consultations tab.

Expected result: List of consultations is displayed.

Displayed fields:

  • Consultation number
  • Consultation date
  • Payment type
  • Doctor name
  • Specialty
  • Service name
  • Visit / illness
  • ICD-10 diagnosis
  • Signed status

📷 Figure 8 — Consultations list with multiple records

6.2 No Previous Versions Rule

System limitation:

  • Only the latest version of consultation is stored

6.3 Open Consultation

Action: Double-click a consultation row.

Expected result: Consultation form opens.

Screenshot: 📷 Figure 9 — Consultation form opened (overview layout)

7. Consultation Form

7.1 General Purpose

Used for:

  • filling medical data
  • ordering services and referrals
  • diagnosis creation
  • signing consultation

7.2 Action Panel

Buttons:

  • Save
  • Save the template
  • Upload a template
  • Sign
  • Print
  • Close

Screenshot: 📷 Figure 10 — Consultation action panel (Save / Sign / Print)

7.3 Saving

Action: Click Save.

Expected result: Consultation is saved as draft.

Screenshot: 📷 Figure 11 — Saved consultation state indicator

7.4 Signing Rules

Action: Click Sign.

System rule: All mandatory fields (highlighted in yellow) must be filled.

Expected result:

  • If valid → consultation is signed
  • If invalid → signing is blocked

Screenshot: 📷 Figure 12 — Mandatory fields highlighted in yellow + Sign validation

7.5 Editing Rules

  • Users with sufficient permissions can edit consultations
  • Regular users may have read-only access

Screenshot: 📷 Figure 13 — Read-only vs editable consultation state

7.6 Clinical Sections Overview

Sections include:

  • General information
  • Clinical data
  • Diagnosis
  • Conclusion
  • Statistical information

Screenshot: 📷 Figure 14 — Consultation form sections overview

7.7 Bottom Panel

Contains:

  • system version
  • doctor info
  • specialty
  • Download Manual
  • Print
  • Exit

Screenshot: 📷 Figure 15 — Bottom system panel with Exit button

7.8 Completing Work

Action: Save and/or sign consultation, then exit system.

Expected result: Session is safely closed.

Screenshot: 📷 Figure 16 — Exit button location in consultation form

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